Executive Assistant

• Manage the calendar and coordinate meetings.
• Prepare meeting materials and notes.
• Record agreements and control follow-ups.
• Work with documents, spreadsheets and presentations.
• Do research and gather market information.
• Find companies, people and contractors.
• Help with email drafts and small tasks.
• Help coordinate the team and structure incoming information.
• Use AI to speed up your own work and automate repeated processes.

We want the assistant to gradually build a system around their own work: meetings become summaries and tasks, repeated reports are assembled automatically, topics are monitored, documents are created from templates and regular processes become workflows.

You do not need to know all of this on day one. You need to want to learn it.

• Very high learning speed, independence and organisation.
• Attention to detail and ability to hold a lot of context.
• Ability to prioritise.
• Strong written Russian and required English.
• Ability to search for information and work confidently with modern digital tools.
• Interest in AI and readiness to improve your own process.

Executive Assistant experience is a plus, but not mandatory. A strong, fast and organised person from project management, operations, production or a similar environment can also fit well.

For a strong candidate, the role can grow towards Operations or Chief of Staff.

AI is not a separate department here. It is part of how managers research and document work, how engineers prototype and ship, how designers explore visuals, how content people produce assets, and how assistants build repeatable workflows.

We do not need you to know every current tool. We need you to keep looking for the next useful one, test it quickly and understand where it genuinely improves the result.

Bots & Bones works at the intersection of AI, development, design, content, automation and creative technology.

We use new models, APIs, AI agents, generative image and video tools, coding agents and automation platforms almost every day. One of the most important traits here is the ability to learn fast.